Asset Sale Financial Accounting

The record is placed on the credit side of the Service Revenue T-account underneath the January 17 record. This is posted to the Cash T-account on the debit side beneath the January 17 transaction. Accounts Receivable has a credit of $5,500 (from the Jan. 10 transaction). The record is placed on the credit side of the Accounts Receivable T-account across from the January 10 record. Checking to make sure the final balance figure is correct; one can review the figures in the debit and credit columns. In the debit column for this cash account, we see that the total is $32,300 (20,000 + 4,000 + 2,800 + 5,500).

  • For businesses selling an asset by accepting a note from the buyer, the amount promised is debited to the Notes Receivable account.
  • Then subtract the result from the asset’s sale price to determine the amount of loss or gain on sale.
  • This type of profit is usually recorded as other revenues in the income statement.
  • A journal keeps a historical account of all recordable transactions with which the company has engaged.

Conversely, for a loss, the accumulated depreciation is debited, the loss on the sale of the asset is debited, and the asset account is credited. The Accumulated Depreciation account contains all the life-to-date depreciation of an asset and appears on the balance sheet as an checking account vs debit card offset to the Fixed Assets account. When an asset is disposed of, all of the assets’ accumulated depreciation must be removed from the Accumulated Depreciation account with a debit entry. A sale of fixed assets is the transfer of a fixed asset from one entity to another.

Loss From Cash Sale

Generally, equipment and property fall under the “fixed asset” category. Fixed assets are long-term (i.e., more than one year) assets you use in your operations to generate income. Depreciation reflects the loss in value of the equipment as you use it. Fixed assets are the items that company purchase for internal use. They do not have any intention to sell the fixed assets for profit. However, at some point, the company needs to dispose of the fixed assets to purchase a new one.

Whatever the reason, it is important to realize that this is a major decision as it requires the investment of capital. The equipment must be carefully chosen in order to suit the specific needs of the company. Additionally, it must be properly installed and maintained in order to function properly.

  • Straight-line depreciation is the easiest method, as you evenly spread out the asset’s cost over its useful life.
  • But knowing how entries for sales transactions work helps you make sense of your general journal and understand how cash flows in and out of your business.
  • The equipment must be carefully chosen in order to suit the specific needs of the company.
  • When there are no proceeds from the sale of a fixed asset and the asset is fully depreciated, debit all accumulated depreciation and credit the fixed asset.
  • This is why you work with your own CPA on how the tax rules apply to the disposal of assets.

Some of the listed transactions have been ones we have seen throughout this chapter. More detail for each of these transactions is provided, along with a few new transactions. Note that this example has only one debit account and one credit account, which is considered a simple entry. A compound entry is when there is more than one account listed under the debit and/or credit column of a journal entry (as seen in the following). Here are a few different types of journal entries you may make for a sale or a return depending on how your customer paid. Finally, if your state or local governments impose a sales tax, then your entry will show an increase in your sales tax liability.

Legal Fees Journal Entry

The entire proceeds fall into taxable income, given that the tax value is zero. Understanding the meaning of each debit and credit can be tricky when you’re dealing with returns. In some cases, it may be more efficient to lease equipment rather than buy it outright.

Accumulated Depreciation

So when we sell the asset, we need to remove both costs and accumulated of the specific asset. The sale may generate gain or loss of deposal which will appear on the income statement. In accounting, gain on sale is the amount of money that is generated by a company from selling a non-inventory asset for more than its value. This entry is made when an asset is sold for more than its carrying amount.


If your customer uses a credit card to buy the item, you’ll debit accounts receivable instead of cash since it’s income that you’re owed, but you haven’t been paid yet. In recording a journal entry for sales, you’ll need to pass entry for sales—that is, move the information to all of the different accounts where it needs to be recorded. To create a journal entry in your general ledger or for a sale, take the following steps.

If the journal entries are incorrect, it may affect the accuracy of the balance sheet and income statement. When you first buy new, long-term equipment (i.e., fixed assets), it doesn’t go on your income statement right away. Instead, record an asset purchase entry on your business balance sheet and cash flow statement. Equipment is the term used to refer to the fixed assets that report on the company balance sheet. This includes items such as machinery, vehicles, and others. The cost of equipment is typically spread out over its useful life through depreciation.

How to Calculate Straight Line Depreciation

This is posted to the Equipment T-account on the debit side. This is posted to the Accounts Payable T-account on the credit side. This is posted to the Cash T-account on the debit side (left side). This is posted to the Common Stock T-account on the credit side (right side). Common Stock had a credit of $20,000 in the journal entry, and that information is transferred to the general ledger account in the credit column.

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The loss or gain on sale is therefore calculated as the net disposal proceeds, minus the carrying value of the asset. The company purchases fixed assets and record them on the balance sheet. The depreciation expense will record on income statement and it also decrease the fixed assets on balance sheet. When selling fixed assets, company has to remove both cost and accumulated depreciation from the balance sheet.

The equipment’s cost is $ 100,000 and accumulated depreciation of $ 80,000. The buyer paid cash payment immediately after receiving the equipment. Fixed assets are long-term tangible assets that offer financial benefits and have a useful life of more than one year. These assets are classified as property, plant, and equipment (PP&E) on the balance sheet of a company. Read our review of AssetAccountant to learn more about its features.

The following are selected journal entries from Printing Plus that affect the Cash account. We will use the Cash ledger account to calculate account balances. It is a good idea to familiarize yourself with the type of information companies report each year. Peruse Best Buy’s 2017 annual report to learn more about Best Buy. Take note of the company’s balance sheet on page 53 of the report and the income statement on page 54.

The common denominator for all journal entries would be the recognition of a gain or loss. If you have a small business accounting software like QuickBooks Online, you can create disposal journal entries in QuickBooks Online’s journal module. If the disposal of fixed assets results in a gain or loss, we credit Gain on Sale of Fixed Assets or debit Loss on Sale of Fixed Assets.

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